Resources for special events.
Where should the dance floor go?
One of the most common mistakes at any event is placing the DJ away from the dance floor. There are two reasons this is a horrible, no good, very bad idea. Firstly you want to have loudest area in the room be the dance floor not the area where guests are seated. Placing the DJ and speakers at the edge of the dance floor ensures that this happens. Secondly for a DJ to properly read the crowd they have to keep an eye on the dancers and an ear on the volume. Again this is best done from the edge of the dance floor.
Make a check list with all of the following to avoid surprises at your event!
- Can you control the lighting? Are there dimmers or light switches you are allowed to turn on and off?
- Sparklers & fog machines are usually not allowed and often set off fire alarms or even the sprinkler systems! Find out ahead of time.
- How loud can your event be? Establish how loud your event can be and what time the music needs to be cut off. Some venues have shockingly restrictive rules about this.
- Which areas can you use and which are open to the public?
- Do all vendors have the same floor plan and timeline?
- Is there an electrical outlet where you need it? Does it work?
- What is the rain plan?
- Is someone from the venue there to help if something goes wrong?
- Is there parking for vendors and guests who can't move their vehicle?
Photographers you want to work with:
Videographers to capture it all:
Venues with something special: